ZIMRA Tax Toolkit - Mukanya Financial Services

How to Use This Toolkit:

Check off items as you complete them
Refer to calculation guides for complex taxes
Keep printed copies for your records
Update annually with new tax amendments

1. Tax Registration Checklist

All Businesses Must Register For:

Income Tax (Form ITF1)

PAYE (if employing staff)

VAT (if turnover > ZWL 40 million)

Withholding Taxes (if applicable)

Documents Required for Registration:

Document	Required For	Where to Obtain
CR6/CR14	All companies	Registrar of Companies
Proof of Address	All taxpayers	Utility bill/lease agreement
Bank Details	All taxpayers	Your bank
Business Plan	New businesses	Self-prepared

2. Monthly Tax Compliance

PAYE Checklist (Due by 10th of following month):

Calculate PAYE using current tax tables

Deduct NSSA contributions

Prepare EMP35 return

Make payment via ZIMRA eFiling

Issue payslips to employees

VAT Checklist (Due by 25th of following month):

Record all taxable supplies

Calculate output tax (15% of sales)

Calculate input tax (15% of eligible purchases)

Prepare VAT3 return

Pay net VAT due

VAT Calculation Formula:

VAT Payable = Output Tax – Input Tax

Output Tax = 15% × Taxable Supplies

Input Tax = 15% × Eligible Purchases

3. Quarterly Tax Compliance

Provisional Tax (Due 25th Mar/Jun/Sep/Dec):

Estimate annual taxable income

Calculate quarterly installment (current year tax ÷ 4)

File ITF12B return

Make payment

Provisional Tax Rules:

1st & 2nd Quarters: Based on prior year tax
3rd & 4th Quarters: Based on current year estimate
Must cover at least 90% of final liability
Penalty: 10% of underpayment + interest

4. Annual Tax Compliance

Annual Return Checklist (Due 30 April):

Prepare financial statements

Reconcile tax accounts

Calculate capital allowances

Complete ITF12 return

Pay balance of tax due

Submit audited accounts (if required)

Tax Clearance Certificate Requirements:

Certificate Type	Valid For	Processing Time
Standard Tax Clearance	6 months	7 working days
Contract Tax Clearance	Project duration	14 working days
Foreign Payment Clearance	Single transaction	5 working days

5. Tax Calculation Tools

PAYE Calculation Table (Monthly):

Taxable Income (ZWL)	Tax Rate	Calculation
0 – 500,000	0%	No tax
500,001 – 1,000,000	20%	20% of amount above 500,000
1,000,001 – 3,000,000	25%	100,000 + 25% of excess over 1,000,000
3,000,001 – 6,000,000	30%	600,000 + 30% of excess over 3,000,000
Above 6,000,000	40%	1,500,000 + 40% of excess over 6,000,000

Corporate Tax Rates:

Sector	Tax Rate	Special Notes
General	24%
Mining – Platinum	12%
Mining – Gold	15%
Special Economic Zones	17.5%	With approval

6. Record Keeping Requirements

Documents to Retain for 6 Years:

Tax returns and calculations

Financial statements

Bank statements

Invoices and receipts

PAYE records

VAT records

Asset registers

Import/export documentation

Electronic Record Keeping:

Must be easily retrievable
Should have backup copies
Must be convertible to hard copy if requested
ZIMRA may audit electronic records with 7 days notice

7. ZIMRA Audit Preparedness

Audit Checklist:

Organize all tax records

Reconcile tax accounts

Prepare explanations for variances

Identify potential risk areas

Consult tax advisor if needed

Common Audit Triggers:

Trigger	How to Mitigate
Consistent losses	Document business rationale
Large input tax claims	Maintain proper invoices
Late filings	Implement compliance calendar
Discrepancies between returns and financials	Reconcile before filing

ZIMRA Contact Information

Tax Helpline: +263 242 758 891

eFiling Support: +263 242 758 832

Email: contact@zimra.co.zw

eFiling Portal: https://efiling.zimra.co.zw

Offices: All provincial centers (see ZIMRA website for locations)

COMPLETE ZIMRA TAX TOOLKIT

Everything You Need for Tax Compliance in Zimbabwe – 2025

1. Tax Registration Checklist

All Businesses Must Register For:

Documents Required for Registration:

2. Monthly Tax Compliance

PAYE Checklist (Due by 10th of following month):

VAT Checklist (Due by 25th of following month):

3. Quarterly Tax Compliance

Provisional Tax (Due 25th Mar/Jun/Sep/Dec):

4. Annual Tax Compliance

Annual Return Checklist (Due 30 April):

Tax Clearance Certificate Requirements:

5. Tax Calculation Tools

PAYE Calculation Table (Monthly):

Corporate Tax Rates:

6. Record Keeping Requirements

Documents to Retain for 6 Years:

7. ZIMRA Audit Preparedness

Audit Checklist:

Common Audit Triggers:

ZIMRA Contact Information